Weybridge Practice Policy

  • If you are in receipt of state benefits please make sure you bring your proof in at every new course of treatment. This is a legal requirement.
  • The text message service we provide is an extra prompt out of courtesy of the practice. Please do not rely on it.
  • Please make sure your mobile phone is switched off at all times whilst you are in the practice.
  • Out of courtesy for other patients please can you stop your children from standing on the furniture.
  • Due to high demand of NHS spaces it is important for you to attend regular appointments. If you have not been seen at the practice for 18 months or more you will be de registered.
  • Please provide us with at least 24 hours notice if you wish to cancel your appointment. Failure to do so may result in a charge for the missed appointments. If you fail to attend more than two appointments, the practice reserves the right to de register you.
  • There will be a discretionary short notice cancellation/failure to attend charge, this can be approx. £1/min missed.
  • As of January 2014 we require a £30 deposit for all appointments with our hygienist. If you fail to attend this appointment, or cancel with less than 24 hours notice, you may lose the £30 deposit.
  • We may Text patients regarding appointments and updates about the Practice. If you wish to opt out please inform the Practice.
  • Every April our fees may increase.

Complaints Policy

In this practice we take patients complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way that we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers concerns in a caring and sensitive way.

  • The person dealing with any complaint about the service we provide is Annie Jepson, the practice Complaints Manager.
  • If a person complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer them to the Complaints Manager immediately. If the Complaints Manager is unavailable, the patient will be informed when they will be available and this will be arranged for them. A written record of the complaint will then be made and a copy provided to the patient and the Complaints Manager. If this meeting cannot be arranged within a reasonable time period, or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with the patient immediately.
  • Email or complaints in writing will be passed on immediately to the Complaints Manger.
  • If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the dentist concerned, unless the patient does not wish this to happen.
  • We will acknowledge the patients complaint in writing and enclose a copy of this code of practice as soon as possible, normally within three working days. We will offer to discuss the complaint at an agreed time with the patient and ask the patient how they would like to be kept informed of developments. We will inform the patient how the complaint will be handled and the likely time that the investigation will take to be completed. If the patient does not wish to discuss the complaint we will still inform them of the expected timescale for completion.
  • We will seek to investigate the complaint promptly and efficiently and keep the patient regularly informed, as far as is reasonably practicable, to the progress of the investigation. Investigations will normally be completed within six months.
  • When we have completed the investigation, we will provide the patient with a full written report. The report will include an explanation of how the complaint has been considered, the conclusions reached in respect of each specific part of the complaint, details of any necessary remedial action and whether the practice is satisfied with any action it has already taken or will be taking as a result of the complaint.
  • We are always looking at ways to improve our service and welcome customer feedback at any time throughout the procedure.
  • Proper and comprehensive records are kept of any complaint received as well as any actions taken to improve services as a consequence of a complaint.

If patients are not satisfied with the results of our procedure then a complaint may be referred to;

Surrey Primary Care Trust, Cedar Court, Guildford Road, Fetcham, Leatherhead, Surrey, KT22 9AE

The Dental Complaints Service, NHS ENGLAND, PO BOX 16738, REDDITCH, B97 9PT. Tel: 0300 311 22 33 or www.dentalcomplaints.org.uk for complaints about private treatment.

The General Dental Council, 37 Wimpole Street, London W1M 8DQ. The dentist’s registration body.


Our Safeguarding Statement:
Dental Essence is committed to complying with legislation and statutory guidance to protect children and adults at risk of abuse or neglect.
Our practice has an effective process for identifying and responding appropriately to signs and allegations of abuse.
The practices have appointed their practice manager as the Practice Safeguarding Lead for children and adults.
All team members are trained to recognise signs of abuse in children and vulnerable adults.

Privacy Notice for Children

The practice keeps records of your name, address, date of birth and details of any health problems as well as details of your dental treatment and details about your family. We keep this information so that we can provide you with the best dental care. Your personal information is kept very confidentially and securely.

We only use your personal information so we can give you the best dental care and for sending reminders to you.
We only pass your personal information to another dentist, doctor or hospital if you have a problem that needs their special skills and you need to go and see them. We will not give your information to anyone else unless the law allows us to or we have to provide it for legal reasons.

If you leave the practice, we will stop using your information, but will keep it confidentially and securely until you are 25 years old, when we will review if and when we can delete it. You can always ask for a copy of the information we hold for you, we can transfer it to another dentist or doctor at your request and you can ask us to stop using your personal information to send letters or contact you in other ways if you are no longer a patient at the practice.

When you reach 18 years of age the Privacy Notice about how we process your personal information will change to the adult version. This can be found on our website.

If you would like a copy of the information we hold about you or if you have any other enquiries it about such as to change an error in your information or to provide a copy of your information to somebody else please contact:

The Information Governance Lead- Dr Shal Anand
dentalessence Weybridge,
39 St Marys Road,
Surrey KT13 9PT
Email: weybridge@dentalessence.co.uk,
Phone: 01932 857998

Anti-slavery and human trafficking policy

Policy Statement
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, Labs and suppliers. Dentalessence strictly prohibits the use of modern slavery and human trafficking in our operations and supply chain.
We have and will continue to be committed to implementing systems and controls aimed at ensuring that modern slavery is not taking place anywhere within our organisation or in any of our supply chains.

Modern Slavery and Human Trafficking Modern slavery is a term used to encompass slavery, servitude, forced and compulsory labour, bonded and child labour and human trafficking.

Human trafficking is where a person arranges or facilitates the travel of another person with a view to that person being exploited. Modern slavery is a crime and a violation of fundamental human rights.

At dentalessence we expect everyone working with us or on our behalf to support and uphold the following measures to safeguard against modern slavery:

  • We have a zero-tolerance approach to modern slavery in our practice and our supply chains.
  • The prevention, detection and reporting of modern slavery in any part of our practice or supply chain is the responsibility of all employees. Employees must not engage in, facilitate or fail to report any activity that might lead to, or suggest, a breach of this policy.
  • Consistent with our risk based approach we may require:
  • employment and recruitment agencies and other third parties supplying workers to our organisation to confirm their compliance with our Code of Conduct
  • If we find that other individuals or organisations working on our behalf have breached this policy we will ensure that we take appropriate action. This may range from considering the possibility of breaches being remediated and whether that might represent the best outcome for those individuals impacted by the breach to terminating such relationships.